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SharePoint News from the week of May 7

Rolling out: tenant admin tools to connect existing SharePoint team sites to new Office 365 Groups
It’s time to start bringing the power of Office 365 Groups to your classic team sites!  Last year at Ignite, we shared our plans to provide the ability to connect existing SharePoint team sites to new Office 365 Groups.  Starting today, we are rolling out the first part of this feature, providing th…
Read the Full Article Here: https://techcommunity.microsoft.com/t5/SharePoint-Blog/Rolling-out-tenant-admin-tools-to-connect-existing-SharePoint/ba-p/188750

Episode 61 – Listener Question: Cloud File Shares
In Episode 61, Scott and Ben dive into a listener question on the various options for cloud-based file shares, including SharePoint Online and Azure Files. Increase in SharePoint Online storage allocation Announcing New OneDrive for…
The post Episode 61 – Listener Question: Cloud File Shares appeared first on Microsoft Cloud IT Pro Podcast.
Read the Full Article Here: https://www.msclouditpropodcast.com/episode61/

Rolling out: tenant admin tools to connect existing SharePoint team sites to new Office 365 Groups
It’s time to start bringing the power of Office 365 Groups to your classic team sites!  Last year at Ignite, we shared our plans to provide the ability to connect existing SharePoint team sites to new Office 365 Groups.  Starting today, we are rolling out the first part of this feature, providing the ability for tenant admins to connect existing SharePoint Online classic team sites to new groups. 
 
This feature will be made available in two stages:
 
Stage 1:  Tenant admin tools
Initially, tenant and global administrators will be able to use an API or PowerShell cmdlet to connect existing SharePoint Online classic team sites to new groups.  These tools are being rolled out now and should be available in your tenant over the next few days.
Example PowerShell cmdlet to connect an existing team site to a new Office 365 Group
Stage 2:  User experience for site collection administrators
Later in May, we will allow site collection administrators to connect sites to new groups using a command on the Settings menu in classic team sites.
 
When the user experience ships, its visibility will be managed by a tenant-level setting. By default, the new experience will be available to site collection administrators. A tenant administrator can change the setting to hide the command from the Settings menu. We are shipping the administrative setting as part of Stage 1, so a tenant administrator can determine the visibility of the Settings menu command before it rolls out.
 
How should I prepare for this feature

Use the SharePoint modernization scanner tool to assess the readiness of the site collections in your tenant for this feature. This tool is a great resource to plan out your site modernization strategy and will create an in-depth report, including areas that need attention prior to running the feature.  The tool and instructions for its use are here.
If you would like to enable site collection administrators to connect classic sites to groups with the command on the Settings menu when we make it available, you don’t need to do anything. If, however, you would like to disable this option, you will need to change the default setting.  Details on how you can change this setting can be found here. Note that tenant and global admins will always have the ability to connect sites to groups using the PowerShell cmdlet or API.

Resources

Review the administrator documentation, which includes instructions on changing the user interface availability for this feature
SharePoint modernization scanner tool to prepare your classic team sites for modernization
PowerShell cmdlet documentation for Set-SPOSiteOffice365Group
API documentation:

Overview of the "Connect to new Office 365 group" feature
Connect to an Office 365 Group
Connect to new Office 365 group: CSOM development

 
Call to action
If you are a tenant or global admin, we’d love for you to give this feature a try as soon as it is available in your tenant in the next few days!  Start by reviewing the documentation above, run the scanner tool in your environment, pick some classic sites to test, and run them through this feature.
 
Please share comments, feedback and your questions below!
 
Thanks!
Tejas 
Read the Full Article Here: https://techcommunity.microsoft.com/t5/SharePoint-Blog/Rolling-out-tenant-admin-tools-to-connect-existing-SharePoint/ba-p/188750

The Intrazone, episode 2: “Low-code, no-code – that is the solution”
The Intrazone is your bi-weekly conversation and interview podcast hosted by the SharePoint team. This show takes you into the building blocks of your Microsoft SharePoint intranet – and with this episode, into the tangible tools to build the business solutions you need. Rise, citizen developers, rise! Get your ears ready and subscribe today!
 
Subscribe to The Intrazone podcast! And listen to episode 2 now.

The Intrazone – Episode 2: “Low-code, no-code – that is the solution”
The Intrazone doubles! Episode 2 focuses on how SharePoint helps moves information in and outside of Office 365, to map to business processes in ways that all users can more easily build business solutions at their fingertips. Long live the citizen developer.
 
This week Hosts Mark Kashman and Chris McNulty discuss low-code / no-code solutions, the meaning behind it, the trends, along with the benefits and repercussions. They explore various scenarios supported by Microsoft Flow and PowerApps. Special guests this week include SharePoint experts Tracy van der Schyff (@TracyVDS) – Office 365 MVP and SharePoint Coach and Catalyst and Asif Rehmani (@asifrehmani), Office 365 MVP and CEO of VisualSP.
 
Left to right: Mark Kashman – senior product manager (SharePoint/Microsoft) [Co-host], Chris McNulty – senior product manager (SharePoint/Microsoft) [Co-host], Tracy van der Schyff (Office 365 Coach and Catalyst; Microsoft MVP) [Guest], Asif Rehmani – CEO (VisualSP; Microsoft MVP) [Guest].
Link to the article mentioned in the show:
·         Tracy’s #Microsoft365 Day 124 post: Capture and Share Contacts with Office 365
 
Subscribe today!
Listen to the show! If you like what you hear, we’d love for you to Subscribe, Rate and Review it on iTunes or wherever you get your podcasts.
 
Be sure to visit our show page to hear all the episodes, access the show notes, and get bonus content. And stay connected to the SharePoint community blog where we’ll share more information per episode, guest insights, and take any questions from our listeners and SharePoint users. We, too, welcome your ideas for future episodes topics and segments. Keep the discussion going in comments below. We’re hear to listen and grow.
 
Subscribe to The Intrazone podcast! And listen to episode 2 now.
 
Thanks for listening!
We, at SharePoint, will shine a recurring light on the importance of the you, the user.  We will continue working to make SharePoint and related apps more approachable. The SharePoint team wants you to unleash your creativity. And we will do this, together, one episode at a time.
 
The Intrazone links

Show page https://aka.ms/TheIntrazone
iTunes https://aka.ms/TheIntrazone-iTunes
Google Play https://aka.ms/TheIntrazone-GooglePlay
Spotify https://aka.ms/TheIntrazone-Spotify
Stitcher: https://aka.ms/TheIntrazone-Sticher
RSS https://aka.ms/TheIntrazone-RSS

 

Read the Full Article Here: https://techcommunity.microsoft.com/t5/SharePoint-Blog/The-Intrazone-episode-2-Low-code-no-code-that-is-the-solution/ba-p/189030

Unmanaged Device Access Policies are Generally Available
In March 2017 we introduced device-based policies for SharePoint and OneDrive, that enable administrators to configure Tenant-level policies.
 
Device-based access policies for SharePoint and OneDrive help administrators ensure corporate data is not leaked onto unmanaged devices such as non-domain joined or non-compliant devices by limiting access to the content to the browser, preventing files from being taken offline, printed, or synchronized with OneDrive.
 
On September 1st, 2017 we continued to evolve our conditional access investments to address the ever-changing security landscape and business needs by introducing new levels of granularity with conditional access that allow administrators to scope device-based policies at the site collection level.  In addition, this granular policy can be configured to allow users on unmanaged devices to edit Office Online documents in the browser.
 

 
 
 
 
 
Today we’re pleased to say that these policies are now available worldwide, in addition to new site-scoped policies that are available with this update.  This is our major milestone in the conditional access policy journey in SharePoint and OneDrive.
 
In a world that’s mobile, social, and about getting things done you’re expected to manage a growing number of devices, both managed and unmanaged that can access corporate content.  The corporate boundary as a result, has shifted from the firewall to the employee.  The need for protecting access from the unmanaged devices is ever increasing. This unmanaged device access policy is the right solution for your need.
 
What’s new in this update?
In this update to device-based policies at the site collection level you can:
 

Blocks users from accessing sites or the tenant from unmanaged devices
Allows users to preview only Office file types in the browser
Allows office file types to be editable or read-only in the previewer
Based on the sensitivity of a site’s contents, admins can now set access control from unmanaged devices on different sites to be full access, limited access, or block access

 

 
In the demonstration above, the Tenant is configured with a permissive device access policy, allowing full access from unmanaged devices to include desktop apps, mobile apps, and browsers.  The Marketing site inherits the policy configured at the Tenant; however, the Legal site has a policy configured less permissive than that configured at the Tenant level.  In addition, members of the Marketing site, while limited to browser only access on unmanaged devices, can continue to edit content they have access to provide a seamless collaborative experience.
 
Configuring Device Access Policies Overview
For complete instructions on enabling device-access policies refer to the support documentation at
https://support.office.com/en-us/article/Control-access-from-unmanaged-devices-5ae550c4-bd20-4257-847b-5c20fb053622?ui=en-US&rs=en-US&ad=US.
 
Unmanaged device access policies can be configured with SharePoint Online Management Shell.
 
Before you get started using PowerShell to manage SharePoint Online, make sure that the SharePoint Online Management Shell is installed and you have connected to SharePoint Online.
 
NOTE
The Tenant-level device-based policy must be configured to Full Access prior to configuring site-scoped policies.
 

$t2 = Get-SPOSite -Identity
Set-SPOSite -Identity $t2.Url -ConditionalAccessPolicy AllowLimitedAccess

The following parameters can be used with -ConditionalAccessPolicy AllowLimitedAccess for both the organization-wide setting and the site-level setting:
 
-AllowEditing $false Prevents users from editing files in the browser and copying and pasting file contents out of the browser window.
 
-LimitedAccessFileType -OfficeOnlineFilesOnly Allows users to preview only Office files in the browser. This option increases security but may be a barrier to user productivity.
 
-LimitedAccessFileType -WebPreviewableFiles (default) Allows users to preview Office files and other file types (such as PDF files and images) in the browser. Note that the contents of file types other than Office files are handled in the browser. This option optimizes for user productivity but offers less security for files that aren’t Office files.
 
-LimitedAccessFileType -OtherFiles Allows users to download files that can’t be previewed, such as .zip and .exe. This option offers less security.
 
External users, because they most likely use unmanaged devices, access will also be controlled when you use conditional access policies to block or limit access from unmanaged devices. If users have shared items with specific external people (who must enter a verification code sent to their email address) and you want those external users to access shared items from their devices, then you can exempt them from this policy by running the following cmdlet.
 
Set-SPOTenant -ApplyAppEnforcedRestrictionsToAdHocRecipients $false
 
Licensing

This feature has a dependency on Azure Active Directory Conditional Access Policy. 
To learn more about Azure Conditional Access policies work, refer to https://docs.microsoft.com/en-us/azure/active-directory/active-directory-conditional-access-azure-portal. 
For related SharePoint policies to prevent access from untrusted networks refer to https://support.office.com/en-us/article/Control-access-to-SharePoint-Online-and-OneDrive-data-based-on-defined-network-locations-b5a5f1f1-1174-4c6b-91d0-9273a6b6971f.

 
Resources
As workforces become more globally distributed and the productivity barrier extended beyond the firewall, device-access policies allow you to provide a seamless collaborative experience across an array of devices, both managed and unmanaged, while keeping your most sensitive content that way.  To learn more about security and compliance with SharePoint & OneDrive visit https://aka.ms/SharePoint-Security.
Read the Full Article Here: https://techcommunity.microsoft.com/t5/SharePoint-Blog/Unmanaged-Device-Access-Policies-are-Generally-Available/ba-p/188805

SharePoint Business Apps Spring 2018 Update
We are busy getting ready for SharePoint Conference later this month.  Before we announce our updates for business apps in OneDrive and SharePoint there, we thought it would be helpful to recap our updates over the past few months.
 
Completed

PowerApps/Flow buttons out of preview. The buttons for creating and launching PowerApps and Flow directly from libraries and lists are out of preview, and available in all commercial tenants.
PowerApps now supports multivalued and taxonomy fields.
PowerApps support for read/write attachments has been released.
Flow launch panel is generally available.
Flow for OneDrive. Building and launching custom Flows is now available from the OneDrive web interface, as it is for SharePoint libraries.
Set content approval status action is now available in Flow. Using this action, you can build a custom approval process and invoke this action directly on lists or libraries requiring publishing approval.
Custom forms on SharePoint lists, built with PowerApps is also generally available.
Microsoft Forms is now out of preview for commercial tenants.

 
Rolling out now

As part of our mission to enable standard patterns for collaboration, we are releasing the request sign-off action for all document libraries. This allows any user to start a simple review process from the Flow button on a document library.  Users can approved the request from email, Web or the Flow mobile app, and results are tracked in SharePoint as well. 
Custom column content widths can be saved for each user. Each user will be able to set a custom width for each column in a view, and have those settings persist for multiple sessions. Columns widths are now also stored as part of the view property – users can persist their column widths permanently by saving a view with the column customizations.
Configure settings for date/time columns from list/library view. If you need to adjust default date formats or related settings, you’ll be able to act directly from the native list or library view, with having to use the list/library properties page.
Item deleted trigger – now you can start flows when a file or an item is deleted.
SharePoint HTTP actions inside Flow: Development-oriented users can now use the rich REST API surface of SharePoint using this new Flow action, and this action will handle authentication.
PowerApps web part (preview). With this new web part, you’ll be able to add a complete PowerApp to any SharePoint page, regardless of data source.  Even if your app is built using data in Dynamics, SQL, or any other supported data source, you can extend the interface to the web page without moving the underlying data. 

PowerApps web part on page
Thanks again, and we look forward to seeing you at SPC!
Read the Full Article Here: https://techcommunity.microsoft.com/t5/SharePoint-Blog/SharePoint-Business-Apps-Spring-2018-Update/ba-p/189261

SharePoint and OneDrive Connection Opportunities at the 2018 SharePoint Conference
SharePoint Conference North America is just 16 days away and we’d like to share some unique opportunities to connect with members of the SharePoint and OneDrive product group throughout the event, through meeting and networking with the engineers and designers that build the product to 1:1 meetings with members from across the team.  
 
Can’t make it to Las Vegas? Watch the keynote live by registering at https://aka.ms/watch/spvs.
 
Product Focus Group Opportunities
 
The Microsoft OneDrive and SharePoint Research team has several hands-on sessions planned during SPCNA.  To register for one or more of the sessions below visit https://microsoft.qualtrics.com/jfe/form/SV_6ikqPx5ZJc9LEvH.
 
File Sharing (Monday, 5/21/2018, 11:15 A.M. – 12:45 P.M.) – We want to hear about your file sharing experience. We’d also like to get your thoughts on some specific scenarios we’re thinking through.  Requirement: you share files with other people via OneDrive and/or SharePoint.
 
File Storage and Access across Office 365 (Monday, 5/21/2018, 1:00 P.M. – 2:30 P.M.) – the OneDrive and SharePoint team has been working towards providing a more consistent experience regardless of where you store your files and how you work together with others.  Part of this effort involves looking at all of the locations which users can store their files and thinking through how to organize them.  We’d like to use this time to understand more about your current practices and to show you some visuals of our early thinking for your feedback.
 
Multi-Geo Focus Group (Monday, 5/21/2018, 3:00 P.M. — 4:00 P.M.) — Multi-Geo is an upcoming feature that will allow your organization to expand Office 365 to multiple geographic regions within a single tenant.  If you are currently in the Multi-Geo Preview Program, or if you think your geographically distributed organization may benefit from this feature, we would love to hear from you.  Please be prepared to discuss your needs for Multi-Geo and your opinions about how it should work.
 
Enterprise Search (Tuesday, 5/22/2018, 9:00 A.M. – 10:30 A.M.) – We want to hear about your Enterprise Search needs! Tell us your visions and plans for deploying and using enterprise search across Office 365 and other repositories. All scenarios welcome — discovery, recall, knowledge extraction, expertise discovery, et cetera.  We’ll also discuss our long-term vision, plans for the space, and get feedback.
 
SharePoint Out-of-the-Box — What’s next? (Tuesday, 5/22/2018, 11:00 A.M. — 1:00 P.M.) – Come ready to discuss the SharePoint Online customizations you wish Microsoft would provide out of the box.  We’ll also dive into one of the new out of the box features Microsoft is exploring right now. (Bonus! Submit a few intranet screenshots to see what this exploration looks like if tailored for your organization! Details at sign-up.)   Requirement: Your organization must be using SharePoint Online/Office 365.
 
Let’s Modernize SharePoint Wikis (Tuesday, 5/22/2018, 1:30 P.M. — 3:00 P.M.). This session will be a combination of round-table discussion plus fun, hands-on exercises.  Come prepared to first talk about the primary scenarios you need a wiki to support, and then take the first steps to envisioning your ideal solution.  Requirement: You currently use, manage, or are evaluating a wiki (or other collaborative knowledge management solution) for your organization.
 
Organizing your Intranet: hub sites and site designs to the rescue (Tuesday, 5/22/2018, 3:30 P.M. — 5:00 P.M.) — Looking for a better way to organize and customize your SharePoint sites? In this interactive session, you will step through creating the architecture for your SharePoint hubs and work through your ideal site designs for repeatable customizations. You are a good fit for this session if you need to think about how your company’s SharePoint sites and intranet are organized.
 
Web Apps vs. Desktop Clients (Wednesday, 5/23/2018, 9:00 A.M. — 10:30 A.M.) — Do you typically prefer to use the web app or the desktop client for applications like MS Teams and Outlook?  We want to talk to you to learn more about the reasons why you choose to use desktop apps and the reasons you choose web apps.  We’d also like to get your thoughts on some new concepts we’re working on.  Requirement: You should be an avid SharePoint user who sometimes downloads desktop clients for web applications.
 
Content types, templates, and lists…Oh My! (Wednesday, 5/23/2018, 3:15 P.M. — 4:45 P.M.) — Do you love document sets and content types as much as we do? Wish you could do more with content types across different sites, PowerApps, and now hubs? Come meet with the team from Microsoft working on these features and share your feedback. You are a good fit for this session if you have experience with doc sets, content types, and content type hubs.

Classification Interviews (Location and time TBD) — Microsoft is in the process of creating a new information classification model that unites settings across Azure Active Directory, the Security & Compliance Center, and SharePoint/OneDrive. If your organization currently uses classification labels to safeguard sensitive information, or if classification is something your org is considering, we’d like to find out what you think of our new direction and design concepts.

SharePoint Site Owner Interviews (Location and time TBD) — We’d like to hear about the joys and headaches of SharePoint site ownership from people who are not IT specialists. Requirements: You are a department head, an administrator, or some other human who doesn’t live and breathe SharePoint—and you’re currently responsible for managing one or more SharePoint sites.
 
Customer Meetings
 
Connect with members of the SharePoint and OneDrive product groups 1:1 at SPCNA.  Request a customer side meeting at https://aka.ms/meetspc.
 
We hope to see you online and in Las Vegas!
 
Bill
 
 
Read the Full Article Here: https://techcommunity.microsoft.com/t5/SharePoint-Blog/SharePoint-and-OneDrive-Connection-Opportunities-at-the-2018/ba-p/190584

By |2018-05-08T10:53:43+00:00May 8th, 2018|SharePoint|0 Comments

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